Replacement Courses: Search by Alternate Course or IFlag

Sometimes, students need to take coursework at an institution other than the one currently attending. The Replacement Courses feature in Transferology® Lab enables institutions to assist students in finding classes that would transfer to the home college or university and fulfill degree requirements there. This article overviews how institutions can help students find courses that would transfer back to fulfill requirement areas such as liberal or general education goals, or even electives.

Articles in this series:

Replacement Courses: Search by Department details how staff can search for courses that have been identified as equivalent to classes at the the user's home institution. Suppose a student needs to transfer back a course that would fulfill the home institution's Logic and Quantitative Reasoning liberal education requirement. The student doesn't need to take a course that would transfer as equivalent to a specific class at the school. There are multiple courses that could fulfill this requirement, and the student can choose amongst these options.

Within Requirement Categories, staff can help students find courses to transfer back as fulfilling requirements through the location of transfer rules that contain a specific:

Search by Alt Course or IFlg

To begin searching for a replacement course by one of these values:

  1. Go to the Advising & Recruiting menu.
  2. Select Replacement Courses.
  3. The Replacement Courses page appears, with text fields for School Name and Department.
    • The School Name field auto-populates with the name of the user's institution.
      • Highlight the school name and press backspace to look up a replacement course for a different institution. Enter and select the institution name.
  4. Select Search by alt course or iflg instead.

Callout illustrates the location of the Search by alt course or iflg instead button.

  1. Type the name of the AltCourse/ACourse, User Added Home Course, Course Tag, or IFlg into the Alt course/iflg search field.
    • The responsive search field will begin to populate with the elements in the institution's transfer rules.

The ACourse LOGICQR appears within the search.

Each AltCourse/ACourse User Added Home Courses, and Course Tag will be labeled as an (acourse) within the search. Each IFlag will be labeled as an (iflg).

Transferology® Lab will search the established equivalencies in the home institution's database. A list of all the home course identities from active transfer rules that carry the element selected in the Alt course/iflg field will be provided.

The home courses within the institution's transfer rules that carry an ACourse of LOGICQR are highlighted.
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Note that while "MATH100R," "MATH101R," "MATH200R," etc. are listed within the Course field, they not actual courses at CollegeSource University. These multi-part codes are used to classify non-equivalent transfer courses that meet the school's Logic & Quantitative Reasoning requirement.

MATH141 is an actual course number. Why does this course appear on the list? It's because the uAchieve®  transfer rule that contains this course as the target has "LOGICQR" in the acourse field.  Each institution's results will be tailored to the coding conventions used within AltCourses/ACourses, User Added Home Courses, Course Tags, and IFlags.

Tip: It may be helpful to review the home institution's coding conventions with any staff members who will be using the Replacement Courses functionality in Transferology® Lab to help ensure data will be interpreted correctly.

From this page, users are given two options:

  1. Select the Search button to the right of Any course with an alt course of (name) to see a list of all transfer courses with rules containing the AltCourse/ACourse, User Added Home Course, Course Tag, or IFlag selected; or
  2. Select the Search button to the right of a specific course code to see a list of courses that transfer back as that non-equivalent home "course."

Locate Any Course with the AltCourse

To see a list of all transfer courses with rules containing the ACourse/AltCourse, User Added Home Course, Course Tag, or IFlag selected within the Alt course/iflg field:

  1. Select the Search button to the right of Any course with an alt course of (name).
The callout highlights Any course with an alt course of LOGICQR. The arrow points to the Search button to the right of this phrase.
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  1. Review the Match results.

Match results are presented alphabetically by institution name followed by course code. Since Match results may be long, only the first 2,500 rules are displayed. By default, results are limited to schools within the state the user's institution is located within. The distance of the school from the user's institution is noted in the details of each match. See Apply a Filter for instructions on adjusting the default filters.

Match results.
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  1. Select the underlined course to view its description (if available): 
Callout points to the hyperlink to the course description. The description for MATH1201 from Anoka-Ramsey Community College appears.
Select to see a larger version

Locate Matches to the Non-Equivalent Home Course

To see a list of transfer courses that would transfer back as the non-equivalent home course selected:

  1. Select the Search button to the right of the course.
Callouts highlight the location of the Search button to the right of course.
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  1. Review the Match results.

Match results are presented alphabetically by institution name followed by course code. Since Match results may be long, only the first 2,500 rules are displayed. By default, results are limited to schools within the state the user's institution is located within. The distance of the school from the user's institution is noted in the details of each match. See Apply a Filter for instructions on adjusting the default filters.

Match results.
Select to see a larger version
  1. Select the underlined course to view its description (if available): 
Callout points to the hyperlink to the course description. The description for MATH1201 from Anoka-Ramsey Community College appears.
Select to see a larger version

Apply a Filter

Two filter options are available for viewing results:

  1. Filter by source school name; or
  2. Narrow results by distance or state using the Filter box.
Filter options as described below.
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Filter by Source School Name

Type in the name of the institution into the Filter by source school name field and select Apply.

Filter Box

Within the Filter box, a user can filter results by distance or state. By default, results are limited to schools within the state the user's institution is located within.

Filter By Distance

By default, "Any distance" from the user's institution's zip code is selected.

To change the filter:

  1. Use the drop-down to select one of the following options:
    • Any distance
    • less than 25 miles
    • less than 50 miles
    • less than 100 miles
    • less than 250 miles
    • less than 500 miles
    • online only
  1. To update the zip code, select the hyperlinked postal code.
    • To clear the zip code field, select X.
    • Select the location button to use the zip code of the user's current location. 
      • A pop-up dialog box prompts the user to either Allow or Block the application from accessing the individual's location.
      • Select the checkbox to accept the zip code in the field box.
  2. Select Apply to apply the new filter.
    • To clear the selected filter, select Clear Filters.

Filter By State

By default, the Filter box returns search results from the state the user's institution is located within.

To change the filter:

  1. Use the drop-down to select:
    • All Locations
      • Only schools with course matches will appear.
    • U.S. state, territory, or federal district
    • International
    • Canadian provinces and territories
    • Military Course
    • Military Occupation
    • Online-only
    • Standardized Exam
  1. Select Apply to apply the new filter.
    • To clear the selected filter, select Clear Filters.

Email Results

To share the results:
  1. Select Email these results (above the Filter box).

Callout illustrates the location of the Email these results button.

  1. Enter the email address of the recipient in the To field.
    • This is required, as indicated by the red asterisk. 
  2. Enter an email address in the CC field to carbon copy (optional).
  3. Enter a custom message (optional).
    • If nothing is entered, the recipient will see the message "Here are your replacement course results."
  4. Uncheck Include my contact information if the user's Transferology® Lab user name and email address should not be shared with the recipient.
  5. Select Send results.
    • The email will be sent with the subject "Replacement Course Results."

Callouts illustrate the location of the To field and Send results button.

A pop-up notification will appear, indicating the replacement course email was sent: 

Text reads Replacement course email sent.

Below is an example of an email a user could receive:

Example email as described above.
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