Replacement Courses: Search by Alternate Course or IFlag

Students may need to take coursework at an institution other than the one currently attending due to moving home for the summer or changing life circumstances. These students must find courses that would transfer to the home institution and fulfill degree requirements there. The Replacement Courses feature in the Transferology® Lab enables institutions to assist students in finding these classes. This article overviews how institutions can help students find courses that would transfer back to fulfill requirement areas such as liberal or general education goals - or even electives.

Articles in this series:

Replacement Courses: Search by Department details how staff can search for courses that will transfer back to the home institution as equivalent to a specific course offered by the school - for example, MATH140 College Algebra.

Suppose a student needs to find a course that would transfer back to the home institution as fulfilling the school's Logic and Quantitative Reasoning liberal education goal area. While MATH140 would be one such course, there are multiple courses that could fulfill this requirement, giving the student choices in what to take. Replacement Courses can be used to search for these courses by looking for transfer articulation rules that contain:

For an explanation of Alternate Courses and IFlags, see Replacement Courses: Find Classes to Transfer Back to the Home Institution.

Search by Alternate Course or IFlag

To begin searching for a Replacement Course by one of these values:

  1. Go to the Advising & Recruiting menu.
  2. Select Replacement Courses.

The Replacement Courses page appears, with text fields for School Name and Department.

Replacement Courses screen, as described above

The School Name field auto-populates with the name of the user's institution. If looking for Replacement Courses for another school:

  1. Highlight the school name and press backspace to remove it from the search field.
  2. Enter and select the institution name.
  1. Select the Search by Alternate Course or IFlag instead hyperlink.

Callout highlights the location of the Search by Alternate Course or IFlag instead hyperlink.

  1. Type the name of the Alternate Course, IFlag, User Added Home Course, or Course Tag into the Alternate Course/IFlag field.
    • The responsive search field will begin to populate with the elements in the institution's transfer rules. Select the appropriate name.

The Alternate Course LOGICQR appears within the search.

Within the Alternate Course/IFlag search:

  • Each Alternate Course, User Added Home Course, and Course Tag is labeled as an (alternate course).
  • Each IFlag is labeled as an (iflg).

The Transferology® Lab will use a "reverse lookup" to search the equivalencies in the home institution's database. It will then provide a list of courses at other institutions that contain the element entered into the Alternate Course/IFlag field.

The home courses within the institution's transfer rules that carry an ACourse of LOGICQR are highlighted.
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Note that while "MATH100R," "MATH101R," "MATH200R," etc. are listed within the Course field, they are not actual courses at CollegeSource University. These multi-part codes are used to classify non-equivalent transfer courses that meet the school's Logic & Quantitative Reasoning requirement.

MATH141 is an actual course number. Why does this course appear on the list? It's because the uAchieve®  transfer rule that contains this course has "LOGICQR" in the Alternate Course field.  Each institution's results will be tailored to the coding conventions used for Alternate Courses, IFlags, User Added Home Courses, and Course Tags.

Tip: It may be helpful to review the home institution's coding conventions with any staff members who will be using the Replacement Courses functionality in the Transferology® Lab to help ensure data will be interpreted correctly.

  1. Users are given two options:
    1. Select the Search button to the right of Any course with an Alternate Course of (name) - or Any course with an IFlag of (name) - to see a list of all transfer courses with rules containing the Alternate Course, IFlag, User Added Home Course, or Course Tag selected.
    2. Select the Search button to the right of a specific course code to see a list of courses that contain the same selected element and transfer back as the selected non-equivalent home "course."
Callouts highlight the options described above.
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Locate Matches to Any Course with an Alternate Course (or IFlag)

To see a list of all courses from transfer rules that contain the Alternate Course, IFlag, User Added Home Course, or Course Tag selected:

  1. Select the Search button to the right of Any course with an Alternate Course of (name) - or Any course with an IFlag of (name), if an IFlag was chosen.
The callout highlights Any course with an Alternate Course of LOGICQR. The arrow points to the Search button to the right of this phrase.
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  1. Review the Match results.

Match results are presented alphabetically by institution name followed by course code. Since Match results may be long, only the first 2,500 are displayed. By default, results from All Locations are displayed. The distance of the school from the user's institution is noted in the details of each match. See Apply a Filter for instructions on adjusting the default filters.

Match results.
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  1. Select the underlined course to view its description (if available): 
Callout points to the hyperlink to the course description. The description for MATH1201 from Anoka-Ramsey Community College appears.
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Locate Matches to a Selected Course

To see matches to a specific course containing the Alternate Course, IFlag, User Added Home Course, or Course Tag selected:

  1. Select the Search button to the right of the course.
Callouts highlight the location of a specific courses and the Search button to the right of course.
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  1. Review the Match results.

Match results are presented alphabetically by institution name followed by course code. Since Match results may be long, only the first 2,500 are displayed. By default, results from All Locations are displayed. The distance of the school from the user's institution is noted in the details of each match. See Apply a Filter for instructions on adjusting the default filters.

Match results.
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  1. Select the underlined course to view its description (if available): 
Callout points to the hyperlink to the course description. The description for MATH1201 from Anoka-Ramsey Community College appears.
Select to see a larger version

Apply a Filter

Two filter options are available for viewing results:

  1. Filter by source school name.
  2. Narrow results by distance or state using the Filter box.
Filter options as described below.
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Filter by Source School Name

Type in the name of the institution into the Filter by source school name field and select Apply.

Filter Box

Within the Filter box, a user can filter results by distance or state. By default, results from All Locations display.

Filter By Distance

By default, Any distance from the user's institution's zip code is selected.

To change the filter:

  1. Use the drop-down to select one of the following options:
    • Any distance
    • less than 25 miles
    • less than 50 miles
    • less than 100 miles
    • less than 250 miles
    • less than 500 miles
    • online only
  1. To update the zip code, select the hyperlinked postal code.
    • To clear the zip code field, select X.
    • Select the location button to use the zip code of the user's current location. 
      • A pop-up dialog box prompts the user to either Allow or Block the application from accessing the individual's location.
      • Select the checkbox to accept the zip code in the field box.
  2. Select Apply to use the new filter.
    • To remove the selected filter, select Clear Filters.

Filter By State

By default, the Filter box returns search results from All Locations.

To change the filter:

  1. Use the drop-down to select:
    • All Locations
      • Only schools with course matches will appear.
    • U.S. state, territory, or federal district
    • International
    • Canadian provinces and territories
    • Military Course
    • Military Occupation
    • Online-only
    • Standardized Exam
  1. Select Apply to use the new filter.
    • To remove the selected filter, select Clear Filters.

Email Results

To share the results:
  1. Select Email these results (below Found Results).
The callout highlights the location of the Email these results button below the Found Results.
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  1. Enter the email address of the recipient in the To field.
    • This is required, as indicated by the red asterisk. 
  2. Enter an email address in the CC field to carbon copy (optional).
  3. Enter a custom message (optional).
    • If nothing is entered, the recipient will see the message "Here are your replacement course results."
  4. Uncheck Include my contact information if the user's Transferology® Lab user name and email address should not be shared with the recipient.
  5. Select Send results.
    • The email will be sent with the subject "Replacement Course Results."

Callouts illustrate the location of the To field and Send results button.

A pop-up notification will appear, indicating the replacement course email was sent: 

Text reads Replacement course email sent.

Below is an example of an email a user could receive:

Example email as described above.
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