Transferology Programs Import & Export File Format

Programs can be imported into, or exported out, of Transferology Lab by users with either the School Administrator or Program Administrator role. The format for both imported and exported data is the same, as follows:


Field

Format

Length

Pattern

Description

Required?

Name Variable Char 1-150 Your program name Required
Status Character 1 T=Test
V=Visible
P=Program Only
Test = Only visible to Administrators at your school

Visible = Visible to all Transferology users

Program Only = Program will be shown in list of programs for your school. Users will be able to view program details (name, description, URL, etc), but will not be able to run audits with the program.
Required
Code Character 1-20 The program's unique identifier in your school's degree audit system Required
FYT Character 1-6 CCYYMM The first year/term this program is available Required
LYT Character 1-6 CCYYMM The last year/term this program is available Required
InstCD Character 1-6 DARwin/uAchieve Only

If left blank, your institution's default COM (UNIQ value) will be used when running a program audit.
A UNIQ value is a short string of characters assigned to your institution to help identify it in processing. 

If a COM other than the default should be used, enter it here. The default COM will be overridden, and this value will be used instead.

Optional
CIP Code Numeric 6 NN.NNNN Reserved for future use

The Classification of Instructional Programs code that corresponds with this program

We have chosen to use 6-digit codes. So a value of "01" would be entered as "01.0000". If you do not store CIP codes using this format in your SIS, you will need to modify the value to fit this pattern before importing your programs.
Optional
URL Variable Char 1-250 URL to link to more information about this program on your school's website Recommended
Description  Variable Char 1-500 A note to users displayed in the view audit page's header and on the program details screen Optional
Questions    Variable Char 1-128 A unique identifier for the Questions you've set up in Transferology. 

If you have more than one question assigned to a program, you should enter those in the following format:
"Description1,Description2,Description3,etc".

(Make sure you put quotation marks around the entire group and commas between the individual question descriptions)
Optional
Degree Type Character 1 A, N, B, C, D, M, P, O A (Associate's)
N (Minor)
B (Bachelor's)
C (Certificate)
D (Diploma)
M (Master's)
P (Doctorate)
O (Other)
Required
College Character 1-20 DegreeWorks Audits Only-please leave field blank for other audit systems Optional
Department  Character 1-20 DegreeWorks Audits Only-please leave field blank for other audit systems Optional
Program Type Character 1-20   DegreeWorks Audits Only-please leave field blank for other audit systems Optional
Program Extension  Character 1-20   DegreeWorks Audits Only-please leave field blank for other audit systems Optional
Delivery Type Character 0-2 C, O, CO Possible values indicate delivery method of program offerings:

C: On Campus

O: Online

CO: On Campus and Online

Blank 

(If left blank, the Delivery Type will default to "On Campus")
Optional

Legend

Required: field must not be empty and must not contain only space characters. The length of the field value must be in the range specified by the length column.

Optional: field may be empty. If the field is not empty, the length of the field value must be in the range specified by the length column.

Reserved for future use: the field is not currently used by Transferology but may be used in the future.

Sample Import Line:

English - (BA) Creative Writing,V,ENG-CW,000000,999999,,23.1302,,,,B,C,,,,
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