Course Catalog Import and Export Record Format
This page details the record format for the Course Catalog Import/Export functionality in the Transferology® Lab. For further information, see Related Articles.
In this article:
Record Format
| Field | Format | Length | Pattern | Description |
| Course Department | Variable Char | 1-15 | The department abbreviation as it would appear on a transcript. Required field. |
|
| Course Number | Variable Char | 1-15 | The course number. Required field. |
|
| Course FYT | Character | 6 | CCYYMM | The first year/term the course is available. Required field. |
| Course LYT | Character | 6 | CCYYMM | The last year/term the course is available. Required field. |
| Course Title | Variable Char | 1-50 |
The title of the course. Required field. |
|
| Hours Low | Numeric | 2 | No Leading Zeros | The least number of credit hours a student could earn taking this course. Required field. |
| Hours High | Numeric | 2 | No Leading Zeros | The maximum number of credit hours a student could earn taking this course. Could be the same value as the "Hours Low" field. Required field. |
| Department Name | Variable Char | 1-30 | The written name of the department. Required field. |
|
| Pseudo Course Flag | Character | 1 | P if pseudo; blank if not used. | uAchieve Only Marks a course as a pseudo course. Required field. |
| Delivery Types | Variable Character | 1-4 | See Note 1 below. | Select one or more of these delivery types: C (On Campus) O (Online) X (Other) A course that is taught by a method that is neither on campus nor online M (Multiple) A course taught by some combination of delivery methods. Required field. |
| Memo FYT | Character | 6 | CCYYMM | The first year/term the memo is applicable. Required field if using the memo. |
| Memo LYT | Character | 6 | CCYYMM | The last year/term the memo is applicable. Required field if using the memo. |
| Memo Description | Variable Char | 1-20 | A unique identifier for the memo (a single course can have more than one memo). Required field if using the memo. |
|
| Memo Text | Variable Char | See Note 2. | The text of the memo. Memos can be anything from a course description to a list of prerequisites or just a special note about the course. Required field if using the memo. |
|
Notes
- If multiple delivery type values are selected, do not insert commas/pipes/tabs between entries.
Example of a single type (without memo):
Example of a multiple type (without memo):
- The character limit will depend on the editor being used. The course memo text must fit on the same line as the rest of the course information (i.e., the memo field cannot wrap to the next line).
Course Memos
When adding a course memo:
- Do not include the memo field separators.
- One or more memos can be associated with a course.
- The Memo FYT, LYT, Description, and Text fields must be filled out for each memo.
- When adding multiple memos, the text in the memo field must fit on one single line, it cannot wrap
An example of a course bank PIPE delimited file with a change in course hours and without memos:
An example of a course bank PIPE delimited file with one memo:
An example of a course bank PIPE delimited file with multiple memos :
Duplicate Courses
Courses are considered identical (i.e., duplicate) when their primary keys are the same. The following fields comprise the primary key for the Transferology courses:
- Course Department
- Course Number
- Course FYT
If two instances of the same course must be shown with two different hours or descriptions, different Course FYT and Course LYT values must be used.
Import File Examples
Comma Delimited File - Without Memo
Comma Delimited File - With Memo
Tab Delimited File - Without Memo
Tab Delimited File - With Memo
Pipe Delimited File - Without Memo
Pipe Delimited File - With Memo
